This service pack provides enhancements to General Ledger Account Enquiries.

An additional enquiry function – Budget Comparison - is provided from the Enquiries menu. This is designed to provide restricted access to account balances and budgets based on the user’s authorization level. Accounts are suppressed from this enquiry if the user’s authorisation level is less than that set in Account Maintenance for the account.

This development also provides an alternative view in normal enquiries at account level, showing budget and variance for period and year to date in the periodic analysis window if the budgets are held at account level.

Budget Comparison

This option enables you to view the account enquiry showing budgets and variances by period and profit centre. The accounts displayed are restricted by the user’s authorisation level.

Purpose

This enquiry shows the details of individual accounts which you are authorised to view, including budget and variance for period and year-to-date by period and profit centre for accounts whose budgets are held at account level.

This enquiry is designed to allow limited access to account enquiries in systems where access to normal enquiries is restricted to senior operators.

Example

Senior operators are given authorisation level D, and access to individual functions from the enquiry menu is restricted to operators with that authorisation level, with the exception of this function, which is not restricted. Accounts which junior operators are not allowed to access are given authorisation level B, and junior operators have authorisation level A.

Note

The authorisation level given to an account applies to all companies for which that account is enabled.

Level

Enter the one character code which represents the authorisation level of the account. You cannot enter an authorisation level greater than your own. The default is A. Users with an authorization level lower than this are not able to amend or enquire on the account in the Budget Comparison Enquiry.

You set the authorisation level of operator ids via the Global System Manager utilities $AUTH, $AUTH32 or $PASSWD.