Goods Received Note

This service pack contains an addition to the reporting facilities provided by Global 3000 Purchase Order Processing. The new report referred to as "Goods Received Note" produces documents suitable for controlling receipt and quality control of incoming goods. The document can be formatted either as a list of goods received lines and, optionally, associated batch and serial number details or can consist of a single page per line of goods received showing details fro m the Purchase Order and details from the Supplier Advice relevant to that line.

 

Order Reports

 

A variety of purchase order reports can be printed, with selection by location, supplier, product, status or expected delivery date where appropriate:

  • New orders (i.e. since the report was last run).
 

  • Orders by supplier.
 

  • Orders by product within location.
 

  • Receipts by product within location.
 

  • Goods received but not invoiced.
 

  • Goods received proof list.
 

  • Good received note.
 

  • Goods invoiced proof list.

Goods Received Note

Introduction

This option produces control documents for goods receipt and quality control on receipt.

 

Production of these documents is optional. You can generate a complete document listing every receipt line entered for a particular Supplier Advice or produce a specific document for a receipt line on a selected advice. The complete document can be formatted as a list of received lines or as a page per received line. The specific document is automatically in the page per line format.

 

Each control document is identified uniquely by receipt number (batch) within product and provides:

 

  • batch details including batch number, reference, description and where appropriate expiry date,
 

  • purchase details including purchase order number, supplier name and reference and, if specified, GL account details,
 

  • supply details including supplier advice code, date of receipt, ordered quantity, received quantity and units of measure,
 

At the end of each page space is provided for signatures and dates from staff receiving the goods and staff performing quality control.

Goods Received Note Window

This window appears when you select Goods Received Note from the Order Reporting menu

Purpose

This window lets you identify a supplier advice and either view receipt lines for that advice or print a document for the whole advice.

The items shown are:

Advice

The supplier advice note number.

Date

Date of the receipt (Where receipts from the same advice took place on different days, this is the earlier date).

Supplier

Supplier account code.

Purchase Order

Purchase order number (Where receipts covering several purchase orders appear on the same supplier advice, this is the first order for which a receipt was recorded on the date shown).

Buttons

OK

List all the individual receipts recorded for the currently selected supplier advice. Þ Goods Received Lines Window.

Close

Þ Exit to the Order Reporting menu.

Goods Received Lines Window

This window appears when you select a line in the Goods Received Note Window

Purpose

This window lists all individual receipts for the selected supplier advice and lets you print a document for the advice or for a selected receipt.

 

The supplier account code and name are listed with the selected supplier advice note number in the upper portion of the window.

Items in the lower half of the window are:

Purchase order

The purchase order number.

Delivery date

Date of the receipt (Where receipts from the same advice took place on different days, this is the earlier date)

Product

The code and name of the received product.

Stock quantity

The quantity supplied in stock units.

Supplied quantity

The quantity supplied as shown on the supplier advice

Batch

For batch tracked products, the 10 character batch reference.

First serial

For serially numbered products, the first serial number recorded for the receipt.

Buttons

Print Advice

Produce a report of receipt lines in the selected advice. Þ Report Criteria Window.

Print Line

Produce a 1 page GRN for the currently selected receipt line. Þ Report Criteria Window.

Close

Þ Exit to the Goods Received Note Window.

Report Criteria Window

 

This window appears when you select print in the Goods Received Note Window

Purpose

This window lets you selection the format and content of the report.

The prompts are:

Format

(Automatically set to one page per receipt if printing a single line from the advice) Choose the required format from:

  • One page per receipt
  • List of receipts

Include batch details?

Set this if the report is to include batch details for each receipt involving a batch tracked product.

Include serial numbers

Set this if the report is to include serial number details for each receipt of a serially numbered product.

Buttons

OK

Produce a GRN for the selected supplier advice in the selected format. Þ Print Options Window.

Cancel

Þ Exit to the Received Lines window.

Print Options Window

 

This window appears when you confirm the Report Criteria window or select an entry in the Receipt Lines window.

Purpose

This window lets you display, inspect and print the required document.

The prompts are:

Printer

Select the printer on which the document is to be printed.

File name

(Display only) Set to PO365P for summary list, PO365Q for page per line detailed report.

Format

(Display only) Set automatically to one of:

  • Detailed - One page per receipt
  • Summary - List of receipts

Width

(Not used for these reports)

Action

Select the required action as one of:

  • Print – output selected report to printer then return to menu,
  • Display – show report on screen page by page as it is produced,
  • Inspect – produce whole report then display on screen,
  • Export – option not available for this report.

Buttons

Review

Feature not available for this report.

Options

No options common to all formats of this report.

Back

Þ Return to the Report Criteria window.

OK

Þ Proceed with selected action.

Cancel

Þ Return to the Order Reporting Menu.