Goods Received Note
This service pack contains an addition to the reporting facilities provided by Global 3000 Purchase Order Processing. The new report referred to as "Goods Received Note" produces documents suitable for controlling receipt and quality control of incoming goods. The document can be formatted either as a list of goods received lines and, optionally, associated batch and serial number details or can consist of a single page per line of goods received showing details fro m the Purchase Order and details from the Supplier Advice relevant to that line. |
A variety of purchase order reports can be printed, with selection by location, supplier, product, status or expected delivery date where appropriate:
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Goods Received Note
Introduction |
This option produces control documents for goods receipt and quality control on receipt. |
Production of these documents is optional. You can generate a complete document listing every receipt line entered for a particular Supplier Advice or produce a specific document for a receipt line on a selected advice. The complete document can be formatted as a list of received lines or as a page per received line. The specific document is automatically in the page per line format. |
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Each control document is identified uniquely by receipt number (batch) within product and provides: |
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At the end of each page space is provided for signatures and dates from staff receiving the goods and staff performing quality control. |
This window appears when you select Goods Received Note from the Order Reporting menu |
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Purpose |
This window lets you identify a supplier advice and either view receipt lines for that advice or print a document for the whole advice. |
The items shown are:
Advice |
The supplier advice note number. |
Date |
Date of the receipt (Where receipts from the same advice took place on different days, this is the earlier date). |
Supplier |
Supplier account code. |
Purchase Order |
Purchase order number (Where receipts covering several purchase orders appear on the same supplier advice, this is the first order for which a receipt was recorded on the date shown). |
Buttons
OK |
List all the individual receipts recorded for the currently selected supplier advice. Þ Goods Received Lines Window. |
Close |
Þ Exit to the Order Reporting menu. |
This window appears when you select a line in the Goods Received Note Window |
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Purpose |
This window lists all individual receipts for the selected supplier advice and lets you print a document for the advice or for a selected receipt. |
The supplier account code and name are listed with the selected supplier advice note number in the upper portion of the window. |
Items in the lower half of the window are:
Purchase order |
The purchase order number. |
Delivery date |
Date of the receipt (Where receipts from the same advice took place on different days, this is the earlier date) |
Product |
The code and name of the received product. |
Stock quantity |
The quantity supplied in stock units. |
Supplied quantity |
The quantity supplied as shown on the supplier advice |
Batch |
For batch tracked products, the 10 character batch reference. |
First serial |
For serially numbered products, the first serial number recorded for the receipt. |
Buttons
Print Advice |
Produce a report of receipt lines in the selected advice. Þ Report Criteria Window. |
Print Line |
Produce a 1 page GRN for the currently selected receipt line. Þ Report Criteria Window. |
Close |
Þ Exit to the Goods Received Note Window. |
Report Criteria Window
This window appears when you select print in the Goods Received Note Window |
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Purpose |
This window lets you selection the format and content of the report. |
The prompts are:
Format |
(Automatically set to one page per receipt if printing a single line from the advice) Choose the required format from:
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Include batch details? |
Set this if the report is to include batch details for each receipt involving a batch tracked product. |
Include serial numbers |
Set this if the report is to include serial number details for each receipt of a serially numbered product. |
Buttons
OK |
Produce a GRN for the selected supplier advice in the selected format. Þ Print Options Window. |
Cancel |
Þ Exit to the Received Lines window. |
Print Options Window
This window appears when you confirm the Report Criteria window or select an entry in the Receipt Lines window. |
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Purpose |
This window lets you display, inspect and print the required document. |
The prompts are:
Printer |
Select the printer on which the document is to be printed. |
File name |
(Display only) Set to PO365P for summary list, PO365Q for page per line detailed report. |
Format |
(Display only) Set automatically to one of:
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Width |
(Not used for these reports) |
Action |
Select the required action as one of:
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Buttons
Review |
Feature not available for this report. |
Options |
No options common to all formats of this report. |
Back |
Þ Return to the Report Criteria window. |
OK |
Þ Proceed with selected action. |
Cancel |
Þ Return to the Order Reporting Menu. |